Nationwide Screening Services (NSS), respects the importance of confidentiality and the security of sensitive personal information collected by NSS. NSS will not sell, trade or monetize any personal or sensitive information for commercial purposes. While NSS makes reasonable efforts to protect the information provided to us, NSS cannot absolutely guarantee any information transmitted to us will remain secure and is not responsible for any loss or theft.
NSS is committed to complying with data privacy and protection laws applicable to its’ business.
NSS might have your personal information for more than one reason:
1. When we are conducting services for you or our client to complete a background check, you are a job candidate 2. When you are accessing our publicly available website, you are a website visitor
3. When you can order our services as an individual or as part of an organization, to get a background check about yourself or someone else, you are a client
4. When NSS thinks you might want to become a client, you are a prospect
5. If we ask you for information to help complete a background check, you are a source
6. If you work for NSS as an employee or you are applying to do work for NSS, or you previously worked for us, you are a worker
How NSS Collects Information
NSS collects information directly from clients. We collect information when information is input on a job candidate.
NSS collects information from its clients’ candidates only to perform background checks.
NSS does not keep an ongoing file about you and provides that file only to the client that ordered the background check. Instead, NSS creates a new file each time one of our clients asks us to complete services about you. Each file is only accessible to one client.
NSS or our client will inform you that your personal information is needed to complete a background check. You will need to read and sign a Disclosure and Authorization form to allow the background check to be conducted.
NSS does not track our employees’ activities when they are not in our offices or connected to our computer system or look into their activities outside of work.
NSS diligently works to keep information secure by: 1. Encrypting personal information when it is in our system
2. NSS uses firewalls and other barriers to alert us for hackers, viruses and other threats
3.NSS does attempt to reduce the amount of information we process and transfer
4. NSS has minimal paper documents but does store them in secure places
5. NSS has a visitor security policy
6. NSS only works with vendors that have been vetted and have been put through a credentialing process.
Personally Identifying Information is kept only for as long as necessary:
1. If you are a candidate and we are conducting a background check for one of our clients, we keep your personal information until our client asks us to delete it
2. There may be laws that requires us to keep information for a minimum amount of time
3. When you are a worker, NSS keeps your personal information as long as you work for NSS, and for a certain amount of time afterwards based on laws.
Categories of Information NSS Collects for Business Purposes
NSS uses information collected for business purposes:
• to respond to consumer requests including contact information. If you contact NSS using the tools and information on the NSS website, complete forms or submit information through the NSS website, or communicate with NSS by email, NSS will collect and retain such information for as long as reasonably necessary to conduct business, complete your request or as required by state and federal law.
• for transactional purposes including contact and payment information to process payments.
• to communicate with potential employees to process applications. NSS collects education, employment history and any other information you share with NSS during the job application process. A third party may collect and retain, for a reasonable amount of time, background check results from potential job applicants.
• are used as permitted by law and retained for as long as required by state and federal law.
How NSS may Disclose Personal Information
Your personally identifiable information may be disclosed to our staff, vendors and other service providers during the background screening process.
If NSS finds that personally identifiable information has been used or accessed inappropriately or unlawfully, NSS strives to take reasonable steps to stop the misuse or access, educate the user concerning the appropriate use of the information, and prevent similar future misuses. Such steps may include measures up to and including discontinuation of the user’s access to NSS information products and services, pursuit of other legal remedies, and the referral of misuse to the appropriate authorities
Policy Regarding Minors
The NSS website and our services are designed for adult business professionals, not for children. If you are a child, please do not use our websites or services.
We do not perform background checks on those who are under 18 years of age unless a parent or guardian has provided written consent.
Consumer Information Privacy Policy
<CRA> is a consumer reporting agency. It is required by the Fair Credit Reporting Act, 15 U.S.C. §1681 et seq. (“FCRA”) to maintain the confidentiality of all consumer information.
<CRA> obtains information on an individual consumer only upon the request of a user who has a permissible purpose under the FCRA to request information on that consumer in order to provide consumer reports. The FCRA requires a user for employment purposes to certify to us that it has a permissible purpose for the report and has obtained the written consent of the consumer to request information before we can supply the requested information.1 The user must submit to reasonable audits by us to confirm that it is, in fact, obtaining such consents. All users must certify that they have a permissible purpose to request a report such as credit, insurance, and renting an apartment. Our customers agree to keep your information confidential and secure.
<CRA> does not maintain a database of consumer information.
Personal Information Disclosure, United States or overseas. We do not send consumer information outside of the United States or its territories for any purpose other than to deliver a report to an end user. Of course, if information is sought from outside of the United States, the information is gathered in that country and then transmitted to us here in the United States where it is treated as any other consumer information.
Any information gathered on any consumer may only be provided to the user authorized by the consumer or permitted by the FCRA or similar state law to receive the information. We cannot and do not share, sell or distribute consumer information with or to any third party other than the requesting party thereof. Any consumer, upon proper identification, has the right under the FCRA to request us to furnish to the consumer any and all information we may have on that consumer. The consumer has the right to dispute the accuracy or completeness of any information contained in the consumer’s file.
1 There is an exception for employer investigations of suspected employee misconduct or for compliance with law or employer policies, e.g., sexual harassment investigations.
However, we may be required, upon receipt of a court order to release the information in civil litigation, or as otherwise required by law, to disclose information regarding a consumer to law enforcement agencies.
If you have any questions regarding our policy, you may contact us via our contact page:
Other privacy initiatives and procedures include, but are not limited to:
● Access to confidential consumer information is limited within <CRA> to those who have a need to know the information: obtaining and transmitting information on the consumer or those dealing with a consumer request for information or consumer disputes.
● Access to <CRA’s>computer terminals, file cabinets, fax machines, trash bins, desktops, etc. are secure from unauthorized access.
● <CRA> maintains a secure network to safeguard consumer information from internal and external threat.
● Any backup data is maintained in an encrypted form.
● <CRA> maintains records on each request for information and identifies each user who requested information on a consumer.
● Employees are prohibited from “browsing” files or databases without a business justification.
● Destruction of consumer information follows the Federal Trade Commission’s requirements that the information be unreadable upon disposal.